How to make a drop down list in excel for one cell

#How to make a drop down list in excel for one cell how to#

Reset/Clear Contents of Dependent Drop Down List Automatically Using the SUBSTITUTE function within the INDIRECT function makes sure that spacesВ are converted into underscores. For example, when you create a named range with вЂSeasonal FruitsвЂ™, it will be named Season_Fruits in the backend. So when you create a named range using more than one word, Excel automatically inserts an underscore in between words. The reason for this is that Excel does not allow spaces in named ranges.Important Note: If the main category is more than one word (for example, вЂSeasonal FruitsвЂ™ instead of вЂFruitsвЂ™), then you need to use the formulaВ =INDIRECT(SUBSTITUTE(D3,вЂќ вЂњ,вЂќ_вЂќ)), instead of the simple INDIRECT function shown above. This means thatВ when you select вЂFruitsвЂ™ in cell D3, the drop down list in E3 refers to the named range вЂFruitsвЂ™ (through the INDIRECT function) and hence lists all the items in that category. How does this work? вЂ“В The conditional drop down list (in cell E3) refers to =INDIRECT(D3). Now, when you make the selection in Drop Down 1, the options listed in Drop Down List 2 would automatically update. Here, D3 is the cell that contains the main drop down. In the Source field, enter the formula =INDIRECT(D3).In the Data Validation dialog box, within the setting tab, make sure List in selected.Select the cell where you want the Dependent/Conditional Drop Down list (E3 in this example).Fruits named range refers to all the fruits in the list and Vegetables named range refers to all the vegetables in the list. Doing this creates 2 names ranges (вЂFruitsвЂ™ and вЂVegetablesвЂ™). In the вЂCreate Named from SelectionвЂ™ dialog box, check the Top row option and uncheckВ all the others.Go to Formulas вЂ“> Defined Names вЂ“> Create from Selection (or you can use the keyboard shortcut Control + Shift + F3).Select the entire data set (A1:B6 in this example).In Source field, specify the range that contains the items that are to be shown in the first drop down list.In the data validation dialog box, within the settings tab, select List.This will open the data validation dialog box. Select the cell where you want the first (main) drop down list.Here are the steps to create a dependent drop down list in Excel: Creating a Dependent Drop Down List in Excel This is called a conditional or dependent drop down list in Excel. If I select вЂFruitsвЂ™ in Drop Down 1, I am shown the fruit names, but if I select Vegetables in Drop Down 1, then I am shown the vegetable names in Drop Down 2. You can see that the options in Drop Down 2 depend on the selection made in Drop Down 1. These are called dependent drop-down lists in Excel.Д«elow is an example of what I mean by a dependent drop-down list in Excel: Sometimes, however, you may want to use more than one drop-down list in Excel such that the items available in a second drop-down list are dependent on the selection made in the first drop-down list.

#How to make a drop down list in excel for one cell how to#

Read: Here is a detailed guide on how to create an Excel Drop Down List. In the above example, I have used the items in A2:A6 to create a drop-down in C3. This could be useful when you have a list of names, products, or regions that you often need to enter in a set of cells.Д«elow is an example of an Excel drop down list: It shows a list of items as a drop down in a cell, and the user can make a selectionВ from the drop down. Watch Video вЂ“ Creating a Dependent Drop Down List in ExcelДЄn Excel drop down list is a useful feature when youвЂ™re creating data entry forms or Excel Dashboards.